Running a business, whether big or small, means a lot of components to manage – and I mean a lot. One of these factors is time management, it plays a big role in the company's productivity because of two main reasons; one is keeps tracks of the employees' performance regarding how many hours he / she works a day and another is it helps you decide on setting your goals and how long it will take for the company to reach those certain goals.
In this modern era, a lot of companies are still struggling to properly implement time and attendance system. Some of these companies may have purchased state-of-the-art time management software tools but have not take into consideration the complexity of these software tools when coupled with the company's payroll system.
Some companies failed implementing time and attendance because of the simple reason – lack of knowledge of the software's capabilities and limitations.
Whatever you have established your business about a year ago or your company is up and running for a decade now, here are some tips that might help you implement the perfect time and attendance system.
1. Size does matter.
If you are planning for company expansion such as adding some employees or relocating to greener pastures, keep in mind that there will be a lot of adjustments along the way. Some employees will be promoted in the long run therefore their salaries will change and the location may require certain fees.
These factors will certainly affect the payroll system that's why choosing a “versatile” time management software tool is very important.
2. Do the talk.
I know you have heard this a thousand times and I will say it again; it's important to ask. Once you've found that precious time and attendance software and you are about to click the buy button, how about contacting the vendor first.
Yes, I know, everything is automated nowdays but I recommend talking with the provider not just by sending emails (and receiving the same reply over and over again) but through phone, chat or talk to the provider personally that will lead us to number 3 .
3. Knowledge is the key.
Unless you have created the time management software yourself, consider the possibility of inviting the one of the provider's expert to a meeting with your staff so that questions will be answered on the spot and issues will be quickly resolved such as the aspects of the time and attendance software couple with the payroll system and how the system will respond to certain adjustments in the long run.
If this is not possible maybe because the provider is on the other side of the globe, go back to number 2. Keep in mind that this aspect is very complex and we are dealing with technicalities here and issues may occur that even the IT department can 't resolve.
Choose time and attendance software providers that you have talked with in the first place and ensure that you can still contact them even after the purchase and time and attendance has been implemented.
There you have it, 3 simple rules to keep in mind when implementing time and attendance system. For beginners, this is cruel and for veterans, it's not too late, there always room for improvement and you might consider it today.