Human Resource (HR) payroll software can be defined as a comprehensive accounting solution to meet the demands of modern day payroll process. Payroll requirements are unique and most of the HR payroll packages are flexible and diverse to accommodate the most complex requirements across industries and organizations. Modern day HR payroll packages are versatile and user friendly. This enables the user a choice of sort order, selection of branch, department, position, etc. and other parameters to generate payroll output as per requirement, either on screen or as hard copies. Today's HR payroll packages have a built-in facility to directly mail the salary slip electronically to the employees. It will also have facilities to send salary statements to other branches, salary disbursement outputs to banks as per the bank's format.
The functionality, quality, and quantity of HR payroll packages have grown over the years and each company that provides billing solutions ensures that their package is completely adapted to the requirement of the user. Modern payroll packages are user interactive, ie, it will have a web based module which allows intranet or internet based interface for employee self-service. This allows each employee in an organization to view and update certain payroll related information such as income tax computation, leave data, loan data, etc. The salient features of modern HR payroll packages are flexibility, versatility, easy creation of employee details, convenient modules to update data and transfer of data such as salary reports, etc. It will also have modules that would enable the HR staff easier access to monthly loan reports, periodic reconciliation reports, and employee related details such as leave reports, income tax reports, etc.
Most of the big organizations rely on their IT departments for the payroll software, but it is the HR department's responsibility to ensure that the software contains all the necessary modules to manage all payroll functions. Payroll solutions are also available for small and medium-sized organizations; but, before approaching any vendor, the HR staff should be very clear about their payroll needs. Irrespective of whether a business is big, small or medium-sized, payroll packages should be full functioning and reliable for an unlimited number of employees.